HOA Notice Distribution Evidence Index
Check your approved notice and send records for missing supporting records.
HOA administration
US$11View skill
HOA Vendor Certificate Renewal Queue
Check dates in your contract register and certificates against the allowed periods.
A downloadable skill for your AI agent.
Your result
Expired recorded coverage evidence.
Source references, missing information, and questions to review stay with the findings.
How to use it
Add the skill to your AI
Open your download and follow the start guide. Use an AI agent that can load skill files and run the included tools.
Provide your records
Contract register and certificates. Confirm the case and period you want to check.
Ask for the report
Copy the request below into your agent. Add the files and any task details it needs.
Review and save
Check the findings against the original records. Choose where to save the report and follow up on open questions.
Example request
Use the HOA Vendor Certificate Renewal Queue skill. Review the attached records: contract register and certificates. Prepare this result: expired recorded coverage evidence. Include a source reference for each finding. List missing information and questions that need my review. Ask me to confirm the scope and where to save the report before you start.
What it checks
It checks each event against the start and end dates you supply. The report keeps events that fall outside the permitted period.
What you provide
Contract register and certificates.
Details it records
- Validity
- Renewal requirement
- Review date
Read the full task logic
For this task, keep one review row for each vendor certificate + review window. Record validity, renewal requirement, and review date. Keep the source location beside each value.
Keep board decisions, votes, tasks, notices, bids, costs, and resident requests linked. Distinguish a request from an authorized instruction.
Use supplied allocation and governance rules. Report factual conflicts neutrally and leave interpretations to the responsible reviewer.
No current date, business-day calendar, daylight-saving rule, or local deadline is inferred. Unsupported boundary rules require a separate documented check.
Example result
This synthetic example shows the included check in use. Your agent uses its findings to complete your task report.
What you provide
Synthetic example records
| Sample record | start: 2026-10-01; end: 2026-10-31; event: 2026-11-01 |
|---|
What comes back
A difference needs review
- The event falls outside the allowed dates.
This result comes from the checking tool in your download.
Read the source records
These are synthetic records from the bundled example.
- source-r1 ยท records/r1
{"end": "2026-10-31", "event": "2026-11-01", "id": "r1", "key": "vendor certificate + review window / SYNTHETIC-001", "start": "2026-10-01"}
Checked values
- inside inclusive window: False
Run this example
After purchase, extract the ZIP. Run these commands from the skill folder. Use a new output folder.
python3 scripts/checks.py
python3 scripts/audit.py assets/example.json \
--files-root assets/sample-files --output-dir example-resultExpected exit code: 1. Code 0 means no helper finding. Code 1 means a finding or review item. Code 2 means incomplete or invalid input.
The check uses the records you supply. Review each finding against the original documents.
What is saved
Ask your agent to save the completed task report in a folder you choose. The report template includes the result, source references, missing information, and next actions.
- A readable check report
- The local checking tool can save its findings as report.md.
- A data copy
- The same check can be saved as report.json for use in other tools. A local audit database is optional.
Tonotes does not receive your work documents through this website. Documents you share with an AI service follow that service's storage settings.
Your download
US$11 includes one skill in a ZIP with 18 files. You receive the instructions and tools to run the task with your own records.
- A start guide to help you set up the skill.
- Task instructions that tell your AI what to check.
- Checking tools with worked examples.
- A report template with space for evidence and next actions.
Setup and file details
Use an agent that supports SKILL.md instructions and Python 3.10 or later with SQLite. Your AI-agent service is separate.
- Start guide: 1 file
- START-HERE.md explains setup and the expected example result.
- Agent instructions: 1 file
- SKILL.md defines this task and its completion checks.
- Task references: 4 files
- The task guide, input contract, tools guide, and research notes.
- Python tools: 4 files
- Check records, convert CSV input, and run the local checks.
- Examples and templates: 8 files
- The input schema, synthetic cases, expected report, and report template.
Collect the records
Start with contract register and certificates. Confirm the case, period, and source versions before the review.
Extract the task fields
Use association, unit, decision, vendor, contract or notice version to keep records distinct. The agent records the original value, an exact quote, and the source location.
Check the date window
Compare each event with the supplied allowed or blocked date window. Run the Python helper on the structured records. Check each finding against its source.
Complete the report
Prepare the task result: expired recorded coverage evidence. Include missing evidence, unresolved questions, and the next action for each open item.
Eight synthetic cases check the tool locally. Live-agent accuracy on real documents has not been tested.