Submittal Sample Custody Ledger
Check your sample receipts and review notes for missing supporting records.
Construction submittals
US$11View skill
Cross-Trade Submittal Dependency Map
Trace the links between items in your submittal register and coordination notes.
A downloadable skill for your AI agent.
Your result
Dependent approvals still missing.
Source references, missing information, and questions to review stay with the findings.
How to use it
Add the skill to your AI
Open your download and follow the start guide. Use an AI agent that can load skill files and run the included tools.
Provide your records
Submittal register and coordination notes. Confirm the case and period you want to check.
Ask for the report
Copy the request below into your agent. Add the files and any task details it needs.
Review and save
Check the findings against the original records. Choose where to save the report and follow up on open questions.
Example request
Use the Cross-Trade Submittal Dependency Map skill. Review the attached records: submittal register and coordination notes. Prepare this result: dependent approvals still missing. Include a source reference for each finding. List missing information and questions that need my review. Ask me to confirm the scope and where to save the report before you start.
What it checks
It follows the links you supply between items. Missing links and circular chains stay visible, so you can see what needs another check.
What you provide
Submittal register and coordination notes.
Details it records
- Prerequisite submittals
- Trade owner
- Approval state
- Unresolved dependency
Read the full task logic
For this task, keep one review row for each submittal + revision. Record prerequisite submittals, trade owner, approval state, and unresolved dependency. Keep the source location beside each value.
Keep submitted, reviewed, approved, and installed states distinct. Trace reviewer comments to their exact revision. Identify the responsible trade and the required document type.
Approval dates and review durations must come from supplied records. A delivery receipt does not prove design approval.
Graph consistency does not establish full traceability, custody, quantity conservation, or dependency completion. Check those facts separately in the source-linked report.
Example result
This synthetic example shows the included check in use. Your agent uses its findings to complete your task report.
What you provide
Synthetic example records
| Sample record | node: node-A; parents: node-B |
|---|---|
| Sample record | node: node-B; parents: node-A |
What comes back
A difference needs review
- The links return to an earlier item and form a circular chain.
This result comes from the checking tool in your download.
Read the source records
These are synthetic records from the bundled example.
- source-r1 · records/r1
{"id": "r1", "key": "submittal + revision / SYNTHETIC-001", "node": "node-A", "parents": ["node-B"]} - source-r2 · records/r2
{"id": "r2", "key": "submittal + revision / SYNTHETIC-001", "node": "node-B", "parents": ["node-A"]}
Checked values
- node: node-A; parents: node-B; record id: r1
- node: node-B; parents: node-A; record id: r2
Run this example
After purchase, extract the ZIP. Run these commands from the skill folder. Use a new output folder.
python3 scripts/checks.py
python3 scripts/audit.py assets/example.json \
--files-root assets/sample-files --output-dir example-resultExpected exit code: 1. Code 0 means no helper finding. Code 1 means a finding or review item. Code 2 means incomplete or invalid input.
The check uses the records you supply. Review each finding against the original documents.
What is saved
Ask your agent to save the completed task report in a folder you choose. The report template includes the result, source references, missing information, and next actions.
- A readable check report
- The local checking tool can save its findings as report.md.
- A data copy
- The same check can be saved as report.json for use in other tools. A local audit database is optional.
Tonotes does not receive your work documents through this website. Documents you share with an AI service follow that service's storage settings.
Your download
US$11 includes one skill in a ZIP with 18 files. You receive the instructions and tools to run the task with your own records.
- A start guide to help you set up the skill.
- Task instructions that tell your AI what to check.
- Checking tools with worked examples.
- A report template with space for evidence and next actions.
Setup and file details
Use an agent that supports SKILL.md instructions and Python 3.10 or later with SQLite. Your AI-agent service is separate.
- Start guide: 1 file
- START-HERE.md explains setup and the expected example result.
- Agent instructions: 1 file
- SKILL.md defines this task and its completion checks.
- Task references: 4 files
- The task guide, input contract, tools guide, and research notes.
- Python tools: 4 files
- Check records, convert CSV input, and run the local checks.
- Examples and templates: 8 files
- The input schema, synthetic cases, expected report, and report template.
Collect the records
Start with submittal register and coordination notes. Confirm the case, period, and source versions before the review.
Extract the task fields
Use project, submittal ID, revision, specification paragraph to keep records distinct. The agent records the original value, an exact quote, and the source location.
Trace the parent links
Follow the supplied parent links and report missing parents or cycles. Run the Python helper on the structured records. Check each finding against its source.
Complete the report
Prepare the task result: dependent approvals still missing. Include missing evidence, unresolved questions, and the next action for each open item.
Eight synthetic cases check the tool locally. Live-agent accuracy on real documents has not been tested.